Staff Accountant

Benefits Data Trust (BDT) seeks a Staff Accountant to support our Finance department’s objectives of strategically maximizing revenue and ensuring compliance with accounting and contract rules and regulations. Working on the Accounting team within the Finance department, the Staff Accountant is responsible for general ledger entries, chart of accounts maintenance, managing operating accounts, funder budgeting, correspondence and reporting, braided funding management, and audit compliance. Achievement of these tasks is vital in helping BDT in its mission to connect more people to critical public benefits.

The Staff Accountant reports to the Senior Accounting Manager.

Our office, located in Center City Philadelphia, is currently operating under a remote-working protocol, following governmental requirements and CDC guidelines due to COVID-19. When BDT determines it is safe to do so based on public health recommendations, staff will move back into our Centre Square office.

Main Responsibilities:

  • Utilize nonprofit and government-specific accounting practices to braid various funding sources with different restrictions and conditions; Proactively plan to draw down on grants in accordance with their purposes
  • Prepare general ledger entries, maintain records and files, and reconcile accounts
  • Compile and review monthly data to be used in allocations, including timesheets and other expense data. Lead the month-end allocation process
  • Ensure funder contract compliance by completing the required financial reporting, follow state and federal guidelines to submit the necessary documentation for restrictive contracts, and complete and submit reports for other funders
  • Manage and communicate contract budget-to-actual spending and provide analysis and recommendations for course-correcting for over-or under-spending situations
  • Support the initial development of department budgets through conversations and negotiations with various department leaders. Manage adherence to department budgets through the democratization of budget-to-actual reporting and facilitation of ongoing discussions with department leaders
  • Lead the annual financial audit and any funder-required audits
  • Drive the efficiency of accounting functions by identifying opportunities for process automation or improvements and collaborate with technical experts to effectuate prioritized automation or improvements
  • Support the Senior Accounting Manager and Finance team whenever necessary


  • Bachelor’s degree in accounting or closely related field preferred
  • Three plus years of accounting experience required
  • Experience with MIP Fund Accounting preferred
  • Intermediate knowledge of Microsoft Excel required
  • Knowledge of nonprofit accounting preferred
  • Knowledge of business intelligence tools a plus
  • Excellent attention to detail, commitment to a high level of accuracy, and adherence to procedures and rules
  • Excellent time management skills and the ability to manage and adhere to internal and external deadlines
  • High level of professionalism and maturity
  • Exceptional interpersonal skills in helping communicate with staff outside the department

About BDT

Benefits Data Trust (BDT) harnesses the power of data, technology, and policy to provide efficient and dignified access to assistance, improving people’s health and financial security. Together with a national network of government agencies and other partners, we streamline public benefits systems and directly connect eligible families and individuals to programs that help pay for food, healthcare, housing, and more. A nonprofit since 2005, BDT has secured more than $7.5 billion in benefits for households across the country, building pathways to economic mobility and a more equitable future. Learn more about BDT -- a proud recipient of a 2021 Top Workplaces USA Award -- at